Besitzerwechsel Archives - ARTBUTLER Support

Adjusting Prices in Owner Changes

In this article, you will learn how to change prices in your owner changes (invoices, credit notes, purchases) created in ARTBUTLER.

Create Owner Changes (Invoices, Credits, Purchases)

Create invoices using ARTBUTLER and export them as documents.

Show images in compilations

In compilations of works it is possible to show or hide the standard image of the listed works.

Set Up and Use Document Directory

In this article, you can find out how to correctly set up your document directory and how to link documents to records.

View a Contact’s Invoices and Other Actions

You may display a contact’s invoices, offers, and other actions. You’ll also be able to view which works you offered or sold to whom directly with the contact. Find out how this works here.

In Germany, basically for every purchase of an art work dues have to be paid to a state fund that has been installed to support artist's social insurance, the Künstlersozialkasse. Whether dues apply depends on the legal status of the seller.

Keeping Track of Resale Royalties

In the European Community artists participate on proceeds from resales of their works in the art market through resale royalties. Dealers have to pay these proportional dues to a collecting society that distributes them to the represented artists.

Adjust Prices

When you add a work to an offer or an invoice, the price of the work as registered in the work record is automatically copied to the invoice. Needless to say that you can still adjust these prices afterwards.

Link contacts to data records

Wenn Sie Ihre Kontakte in den gelb hinterlegten Feldern verlinken, können Sie die enthaltenen Informationen am Kontakt und an den Werken zukünftig schnell abrufen und überblicken. Diese Verlinkung gibt Ihnen einen guten Überblick, welchen Einfluss bestimmte Kontakte auf Ihre Vorgänge haben.

Yellow highlighted fields

In den Bereichen Angebote, Kommissionen, Besitzerwechsel und Ausstellungen können Sie Kontakte in die gelb hinterlegten Felder verlinken. Ein schneller Vorgang, der Ihnen Zeit spart und nützliche Informationen am Kontakt und am jeweiligen Werk hinterlegt.

Use existing work lists to create new lists in other sections

Nutzen Sie die Option mit nur einem Klick ganze Werklisten aus einem Bereich in einen anderen zu übertragen.

Flatrate and standard margin scheme taxation

Would you like to use flatrate or standard or margin scheme taxation for your invoices? Learn here how to apply these settings.

Configure List Columns

This article will show you how you may customise displayed list columns – work list, contact list, lists for invoices, offers, etc. In this way, you’ll gain a quick overview of specific information in your database.

Searching and Filtering

All lists can be filtered and searched according to your requirements. For example, show purchase invoices only in the Invoices section, search for a specific invoice, or filter the work list to show only available works.

Cancelling Invoices

Invoices can be cancelled in ARTBUTLER with just one click. The initial invoice will be preserved and linked with the related cancellation record. When filtering your invoices you can easily exclude cancelled ones from the result.

Changing the order of works

You would like to create a list of works in which you determine the order of the works yourself? This article will show you how it works.

Maintenance mode

Entries deleted in ARTBUTLER will not be removed from the database, they continue to exist marked as deleted so that they no longer appear in ARTBUTLER. This ensures, for example, that the same inventory or invoice number cannot be issued twice. Additionally, deleted works will continue to show in all records they have been linked […]