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You have a lot of individual information on your contacts you wish to record? Here’s how easy this task is.

Managing Addresses

Overview You may save three addresses per contact in ARTBUTLER, marking one as either postal and/or invoice address. Adding addresses: business, private, or other On the address tab you’ll find three tabs for addresses: business, private, and other address – your studio or storage location, for instance. Enter street name, postcode, city, and country. When […]

Documentation: Structured notes

In addition to taking simple notes, our new Documentation tab allows you to record any communication you had with your contacts assigning user-defined contact types as well as precise dates.

Data policy and GDPR

ARTBUTLER PRO enables compliance with current data protection regulations for the storage of personal data. This article will explain all the important functions it utilises for this purpose.

Set Up and Use Document Directory

In this article, you can find out how to correctly set up your document directory and how to link documents to records.

The User Interface of ARTBUTLER PRO

ARTBUTLER ermöglicht Ihnen viele Anwendungen. Der Aufbau ist darauf ausgerichtet stets den Überblick zu behalten und möglichst schnell Daten zu erfassen und Verknüpfungen herzustellen. Erfahren Sie in diesem Artikel den richtigen Umgang.

View a Contact’s Invoices and Other Actions

You may display a contact’s invoices, offers, and other actions. You’ll also be able to view which works you offered or sold to whom directly with the contact. Find out how this works here.

Copying addresses

In ARTBUTLER, in the address view of the contact, simply right-click on the tab with the address you want to copy, e.g. on or , and you have copied the complete address to the clipboard and can paste it with Ctrl-V or Cmd-V into any document or e-mail. By the way: In the export menu […]

Closing all open tabs simultaneously

Es ist ganz einfach alle geöffneten Reiter eines Bereichs in ARTBUTLER gleichzeitig zu schließen.

Adding a Country / Countries

Adding a Country Go to the section in the left hand side navigation menu. Select the tab at the top and a list of the available countries will appear. Select the button and a pop-up window will appear. Add the name of the country and tick the box if it is your home country. This […]

Contact Groups

In this article you will learn how to work with Contact Groups in ARTBUTLER.

Configure List Columns

This article will show you how you may customise displayed list columns – work list, contact list, lists for invoices, offers, etc. In this way, you’ll gain a quick overview of specific information in your database.

Excel Export from List View

The following article demonstrates how to quickly and simply export information from your lists.

Can I create a salutation for letters or invoices with ARTBUTLER?

This article shows how you can use the Letter Salutation field in ARTBUTLER.

How to use and label custom fields for works

We provide four large multi-language custom fields for works on the Other tab, for example for condition reports, a work introduction and more. As usual the fields can be labeled accordingly in the ARTBUTLER preferences.

Searching and Filtering

All lists can be filtered and searched according to your requirements. For example, show purchase invoices only in the Invoices section, search for a specific invoice, or filter the work list to show only available works.

Quickfilter – quicker searches and better search results

With our "Remember" feature you will find your contacts and works even faster as it allows you to save search criteria for your next search. This can be useful when searching for multiple categories among your contacts. You can add contacts to your contact group and cancel your search results between searches.

Multiple criteria filtering of contacts

This article explains how to filter your contacts by multiple criteria. As an example: you would like to send a newsletter to all of your contacts resident in Berlin. At the same time your press contacts are not supposed to receive that newsletter. First, go to the Management area, go to the tab Contact categories […]

Can I close all of the open contacts/works in one go?

This article shows how you can reset the view of opened contacts.

Adding a Contact

This article will show you all the necessary steps to add your first contact to ARTBUTLER. You will also learn how to add countries, categories and use custom fields for contacts.

Document Settings

This article will explain how documents can be linked between ARTBUTLER and your computer or server. It will explain how to set up the general path, link any document to ARTBUTLER, as well as how to link an ARTBUTLER document back to the software.

What are templates?

Customize templates