Works Archives - ARTBUTLER Support

Slideshow of works

You have created work lists and would like to present the works images as series or browse through them quickly and easily? With the slideshow feature, you can display independently occurring sequences of work images in full screen mode.

Works: Manage images

Assign any number of images to your artworks on the Images tab by linking image files. Artbutler automatically copies these files to your image folder and creates different versions for different tasks.

Manage Location and Storage

Erfahren Sie, wie Ihre Stand- und Lagerorte verwaltet und richtig angewendet werden.

Set Up and Use Document Directory

In this article, you can find out how to correctly set up your document directory and how to link documents to records.

Duties on Purchases

In Germany, basically for every purchase of an art work dues have to be paid to a state fund that has been installed to support artist's social insurance, the Künstlersozialkasse. Whether dues apply depends on the legal status of the seller.

Keeping Track of Resale Royalties

In the European Community artists participate on proceeds from resales of their works in the art market through resale royalties. Dealers have to pay these proportional dues to a collecting society that distributes them to the represented artists.

Closing all open tabs simultaneously

Es ist ganz einfach alle geöffneten Reiter eines Bereichs in ARTBUTLER gleichzeitig zu schließen.

Edit several works in one step

Make changes to multiple works within the work list in one step - use bulk processing.

Adding a Work

This article will show you how to add a work to ARTBUTLER. It will explain where to add general information, as well as how to add dimensions, prices and images. It will explain how to use the multi-lingual technique feature, how to add costs and how to customise the work status.

Working with Editions

In order to keep an overview of every single copy of an edition, ARTBUTLER uses inventory numbers to save all edition copies as individual works. This means editions are easily accessed, edited and grouped. This article will explain how inventory numbers are used with editions and how to export and edit an edition run in […]

Creating Inventory Numbers

Inventory numbers are the identifying code given to each individual artwork, so it can be tracked, found and organised. This article will show you how they are made and how best to use them in ARTBUTLER.

Configure List Columns

This article will show you how you may customise displayed list columns – work list, contact list, lists for invoices, offers, etc. In this way, you’ll gain a quick overview of specific information in your database.

Excel Export from List View

The following article demonstrates how to quickly and simply export information from your lists.

Image Settings

This article will explain how images are used and linked between ARTBUTLER and your computer or server.

How to use and label custom fields for works

We provide four large multi-language custom fields for works on the Other tab, for example for condition reports, a work introduction and more. As usual the fields can be labeled accordingly in the ARTBUTLER preferences.

Searching and Filtering

All lists can be filtered and searched according to your requirements. For example, show purchase invoices only in the Invoices section, search for a specific invoice, or filter the work list to show only available works.

How can I change the standard images for works?

This article shows how you can change the standard images for works.

Quickfilter – quicker searches and better search results

With our "Remember" feature you will find your contacts and works even faster as it allows you to save search criteria for your next search. This can be useful when searching for multiple categories among your contacts. You can add contacts to your contact group and cancel your search results between searches.

Info Box

It’s annoying when art works are mistakenly for sale – they might be on commission or have already been offered to another client. This may happen amidst the hustle and bustle of an art fair. The info box will help you and your team avoid such mistakes. Find out how you can benefit from the […]

Changing inventory numbers by duplicating works

Inventory numbers cannot be changed in a preexisting work. However, it is possible to assign a new inventory number using the Work duplicate function.