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Export contacts from Artbutler PRO to NEXT

With this export template you can easily transfer your contacts to Artbutler NEXT.

Client’s Worklist with Inventory and Invoice number

Export a list of customers with all works the have bought.

Address labels for label printer

Address labels for a label printer

Report: Duplicate Contacts by Email Address

Maintain your contacts and get rid of duplicate contact records. This report exports a list of contacts where multiple records with the same email addresses are available

Report: Duplicate Contacts by Name

Maintain your contacts and get rid of duplicate contact records.

Data transfer from ARTBUTLER PRO to ARTBUTLER NEXT

Upload work data, groups of works or exhibitions directly to your ARTBUTLER NEXT account. These export templates allow the transfer from ARTBUTLER PRO to ARTBUTLER NEXT.

Report: Category Overviews

Spot which categories are really used and find orphaned categories.

Entry Certificate

Use this export template to generate an entry certification from ARTBUTLER for the works that you have sold tax-free to companies in the EU.

Offer with discount and VAT

With this template you can easily create offers for one or multiple works.

Edition list

These export templates generate lists of the edition works created in ARTBUTLER and their copies.

Artist Invoice

With these three export templates you can export your artist invoices from ARTBUTLER as clear documents.

Offer with multiple images per work

With this template you can create an offer with multiple images per work.

Universal invoice

Use this export template to create invoices in which information on tax and discounts is only output if it has also been entered in ARTBUTLER.

List of exhibitions and included works

This template exports a list of selected exhibitions from the exhibition list including the works on display. [tw_service][tw_service_item item_animation=”none” item_animation_delay=”” service_style=”style_2″ thumb_type=”fa” service_thumb_width=”20″ service_thumb=”” fa_type=”circle” fa_size=”24″ fa_padding=”9″ fa_color=”#fff” fa_bg_color=”#3C9CAC” fa_border_color=”#3C9CAC” fa_rounded=”0″ fa_icon=”fa-info” cc_type=”text” cc_line_width=”8″ cc_text=”80%” cc_percent=”80″ cc_size=”100″ cc_font_size=”30″ cc_font_color=”#2dcb73″ cc_color=”#2dcb73″ cc_track_color=”#f9f9f9″ cc_icon=”icon-html5″ title= more_text=”” more_url=”” more_target=”_blank“]Reminder: In order to have a chronological list please sort the […]

Offer with biography

Create an offer with several work images and the biography of the artist. This export template can also be used to show works by different artists. These are visibly separated by a heading with the artist’s name and the biographies are output at the end of the document.

Offer incl. provenance and biography

Create offers for your works with corresponding images and work data, the ProvLines from Invoices and Literature, as well as the biography of the artist.

Works of exhibition with image and price (4 per page)

Depending on the context this will show the title of the exhibition or workgroup as well as the list of all artists on top.

List of works with all images (illustration list)

Diese Exportvorlage erzeugt eine Werkliste mit dem eingetragenen Titel der Werkgruppe bzw. der Ausstellung. Folgend erscheint eine Abbildung die wichtigsten Werkdaten. Pro Seite können bis zu vier Werke gezeigt werden.

Worklist with price, holding and costs

Exports the net prices, basic captions, holding and costs per work.

Portfolio with one image per work

Exports the name of the artists and the name of the exhibition or the workgroup on a cover sheet and then the standard image of the work in full size as well as the captions and the net price on the following pages.

Exhibition overview with list of works

Create a quick overview of the currently running exhibitions and the exhibits shown there.

Consignment with list of works

Use this export template to create a document with consignor, consignee, period and conditions of the commission as well as a list of works with general data and the default image of the works.

Portfolio with multiple images per work

Exports the name of the artists and the name of the exhibition or the workgroup on a first page and then the standard image of the work as well as the captions and the net-price to the following page. If there are additional images saved with the work they will be exported to the following pages together with the title of the image.

Certificate of Authenticity

With this template you can easily create a Certificate of Authenticity for a work.

Portfolio with image data

With these export templates, you create a portfolio that contains the work images and the associated image data, such as photographer and copyright.

Exhibitionlist with images in 2 columns

Exporting with this worklist will give you a list with two columns in a landscape format.

Contact Group Sheets

This template is intended to export a contact group sheet complete with group details, main contact and member list.

ARTBUTLER PRO data exchange

With this XML-export-template you are able to exchange work data from between two partners both working with ARTBUTLER CLASSIC.

Address Label 9,6 x 4,2cm Avery Zweckform 4743

With this template you can easily create an address label. Use it in the "label" export section and choose a label size of 9,6 x 4,2cm in the export configuration.

Documentation list

With these templates you can output the entries from your documentation tab in order to have a structured overview of the communication with your contacts.

Storage list

Use this template to create a work list containing storage and transport informations.

Letter or Serial letters

With this template you can easily create individual letter as well as serial letters to many contacts at one go.

Insurance list

With this template, you can create a work list containing insurance values.

Contact export from ARTBUTLER PRO to Apple iCloud

Use this export template to transfer contact information to your iCloud Account in order to access you ARTBUTLER contacts on your iPhone, iPad and Mac.

Contact export to newsletter-provider

With this template you can transfer your contacts into a e-mail distribution list in the MailChimp mass mailing service.

Overview of offers or work groups

With this template you can easily create an overview of offers or work groups, e.g. of a certain time period.

Invoice Net

This template prints a standard net invoice without VAT.

Pro forma invoice as a worklist

With this document template you can export a proforma invoice as a work overview and addressed to the linked contact.

Group Lists of Works by Artist

With this template, you can group worklists by artists to export a clearly arranged document.

Condition Report

Create condition reports with the data of your works. This template will also export the title and location of the exhibition.

Invoice with discount and VAT

With this template you could easily print out an invoice for one or several works.

Catalogue worklist

In the menu Literature, you can create your catalogs with art works. To display this data clearly, we recommend the following document template.

Location history of a work

Want to get an overview of how often and how far your works have traveled? With this template you can map the entire history of past locations.

Invoice Gross for Multiple Items per Product

This invoice templates supports the stock management feature of ARTBUTLER and allows multiple items per product.

Zertifikat mit allen zugehörigen Werkabbildungen

Mit dieser Exportvorlage können Sie ganz einfach Echtheitszertifikate für Ihre Kunstwerke erstellen.

Label with images DIN A6 or 14,8 x 10,5 cm

If you print your work data with the corresponding image on labels, they can be especially helpful when storing and transporting your artwork.

Label with images DIN A5 20,1 x 14,8cm

If you print your work data with the corresponding image on labels, they can be especially helpful when storing and transporting your artwork.

Emails in HTML Format

With ARTBUTLER 2.11 and higher you are able to export emails in HTML format, which lets you send offers or work list in emails with the images embedded in the mail text.

Transfer from ARTBUTLER PRO to your Apple Address Book

Use this export template to transfer contact information to your Apple Address Book.

Lightbox – Overview of all images

You have certain works that have a lot of images assigned? This export template will help you to create an overview of all these images in your browser.

Template for inquiries on personal data (GDPR)

Using this template, you may export all relevant information stored on a contact in ARTBUTLER according to Art. 15 GDPR.

Default Export Templates

We are providing you with a collection of default export templates so you can quickly start working with ARTBUTLER PRO. All templates are already linked with the empty initial database of ARTBUTLER.

Label for works 10,5 x 5,7cm Avery 3425 or Herma A4 4425

With this template you can export basic work captions on a label with the size 10,5 x 5,7 cm (like Avery 3425 or Herma A4 4425).

Work labels with images and barcode in format 148 x 105

This template exports a label in format 148 x 105 mm with an image and basic captions of selected works.

Invoice incl. VAT

This is a simple invoice for invoices including VAT.

Invoice for Margin Scheme Taxation

This template is intended for invoices in margin scheme taxation mode.

Overview of Invoices

With this template you can easily create an overview of invoices, e.g. of a certain time period.

Offer by Mail

Use this template to export your offers directly into a new email in your email programm.

Factsheet including provenance information

2 pages per work including a large image with the basic captions on the first page and then a small image with more comprehensive captions on the second page.

Workcharts – 2 works per page

Exports the Standard image, basic captions incl. Edition and the net list price per work.

Lightbox – overview with standard image per work

This template provides visual image overviews very easily in your web-browser. It enables you to sort, specify and use your final selection easily in artbutler. The export shows an image per work and the basic information incl. the net listprice.

Exporting Addresses on DIN A5 Envelopes

With this template you can print your contact addresses on DIN A5 envelopes.

Report: Sales grouped by Artist

Find out who your best selling artists are. You can limit this report to a specific time frame, e.g. to sales of last year.

Report: Sales per Customer and Artist

Learn about your most valuable customers based on sales per customer. You can limit the report to a given artist (who buys them) or specific time.

Report: Invoices per Month

This report exports an Excel file with the aggregated sales per month. It can be restricted to a specific time frame.

Report: Works by Type

This report gives an overview over the total value of a holding or collection with the works grouped by type, e.g. paintings, drawings, and sculptures. It exports an Excel file with the aggregated works and their various total and average values – list price, insurance price, purchase price – per worktype. It can be restricted […]

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